21 OG OPR REVIEW CHECKLIST

NAME ON OPR:

PRINTED NAME OF

UNIT REVIEWER:

STEP

ITEM

YES

NO

N/A

GENERAL

1

Are you using the correct form given the member’s rank?

-  Date on bottom of forms:  20000601 (EF-V3-AF Form 707A; EF-V2-AF From 707B)

    --  AF Form 707A (Maj - Col)       --  AF Form 707B (2 Lt - Capt)

2

Is the form printed head-to-foot?  (Final only.) 

3

Is draft submitted to 21 OG 30 days prior to closeout?  Submit squadron commander OPR drafts 45 days prior to closeout. If not, send a late letter from squadron commander to 21 OG/CC.

SECTION I:  RATEE IDENTIFICATION

NOTE:  If there are any hand written changes on the OPR shell, send a source document to indicate PC III has been updated.

4

Block 1:  Does the Name match the shell?

5

Block 2:  Does the SSN match the shell? (Do not include FR or FV)

6

Block 3:  Does the Grade match the shell?

7

Block 3:  Is the Grade properly abbreviated in all capital letters?  

EXAMPLES:  2LT, 1LT, CAPT, MAJ, LT COL, COL

-  NOTE:  For Reserve members assigned to 21 OG units, place "NON-EAD" in  

   parentheses after the grade.   Example:  CAPT (NON-EAD)

8

Block 4:  Does the AFSC match the shell?

-  For Squadron and Detachment Commanders, is C prefix included?

-  For Operations and Support Officers, is B prefix included?

-  For Chief, Standardization/Evaluation Section, is Q prefix included?

-  For Chief, Operations Training Section or Commander, Ops Support Flight (depending

   on UMD authorizations—sq CC or OG/CCE will verify this info), is K prefix included?

9

Block 5:  Does the Period of Report match the shell? 

-  NOTE:  Reference AFI 36-2406 for specific instructions when Annual is due and 120 days 

   of supervision has not been achieved.  Pay particular attention to 2LT OPRs.  Some

   closeout dates are erroneously based on the date arrived station rather than date entered

   active duty.  Closeout date should be based on date entered active duty.

10

Block 6:  Does the Number of Days of Supervision match the shell?

-  NOTE:  Reference AFI 36-2406 or specific instructions when Annual is due and 120 days of supervision has not been achieved.

11

Block 7:  Does the Reason for Report match the shell?

12

Block 8:  Does the Organization, Command and Location match the shell?

-  EXAMPLE:  21st Operations Support Squadron (AFSPC), Peterson AFB CO

-  EXAMPLE:  2d Space Warning Squadron (AFSPC), Misawa AB JA

-  EXAMPLE:  4th Space Surveillance Squadron (AFSPC), Hollomon AFB NM

13

Block 9:  Does the PAS Code match the shell?

SECTION II:  UNIT MISSION DESCRIPTION                                                                                            YES     NO     N/A

14

Did you check for the following?  spelling, words with hyphens, punctuation, upper/lower case, abbreviations, spaces after words, proper sentences, semicolon use, and bullets (Use Webster’s Dictionary)?

-  NOTE:  Mission description should be identical for all officers in the unit.  Bullet

   statements are not allowed in this section. 

SECTION III:  JOB DESCRIPTION

15

Block 1:  Does the Duty Title match the shell?  Are the words “Flight or Section” included in the duty title?

- NOTE:  If there are any hand written changes on the OPR shell, send a source document to indicate PC-III has been updated.

16

Block 1:  Are Duty Title and DAFSC (from Sect I, Block 4) consistent (see step 8 above)?

17

Block 2:  Did you check the Key Duties, Tasks and Responsibilities for the following?

-  Spelling, punctuation, upper/lower case, abbreviations, words with hyphens, spaces after

   words, proper sentences, semicolon use, and bullets?

-  Are bullets and sub-bullets properly aligned? Use bullets in this section.

-  Is a selectively-manned position properly identified?

-  If additional duties are included, are they preceded by the phrase:  "Additional

   Duty(ies):or Significant Additional Duty(ies):

SECTION IV:  IMPACT ON MISSION ACCOMPLISHMENT

18

Did you check for the following?  spelling, punctuation, upper/lower case, abbreviations, words with hyphens, spaces after words, proper sentences, semicolon use, and bullets (Use Webster’s Dictionary)?

19

Are bullets and sub-bullets properly aligned? 

- NOTE:  Use bullets in this section.

- NOTE:  This section is usually written in past tense

20

Are bullets in this section limited to mission impact statements?

-  NOTE:  Limit bullets to no more than 2 lines of continuous text.  If additional text is

   required, use sub-bullets.  Limit 2-line bullets.

-  NOTE:  Limit use of sub-bullets to no more than two per bullet.

-  NOTE:  Limit each sub-bullet to no more than one line of continuous text.

SECTION V:  PERFORMANCE FACTORS

21

Are all boxes properly marked?

SECTION VI:  RATER OVERALL ASSESSMENT

22

Did you check for the following?  spelling, punctuation, upper/lower case, abbreviations, words with hyphens, spaces after words, proper sentences, semicolon use, and bullets (Use Webster’s Dictionary)?

23

Are bullets and sub-bullets properly aligned?  Use bullets in this section.

-  NOTE:  Limit bullets to no more than 2 lines of continuous text.  If additional text is

   required, use sub-bullets.  Limit 2-line bullets

-  NOTE: Limit use of sub-bullets to no more than two per bullet. Limit each sub-bullet to no more than one line of continuous text.

YES

NO

N/A

24

Is ranking consistent with the info sq CC provided to 21 OG/CCE?

25

Line 9:  Must include both follow-on job and PME recommendation? 

- NOTE:  Provide a copy of PCIII product showing PME completion.

26

Is Feedback Date within the period of supervision (see shell)?  (Check shell for date supervision began.)

27

Is the Signature Block correct (example follows)?

X Y. Z, Colonel, USAF                                       X Y. Z, Brigadier General, USAF

21st Operations Group (AFSPC)                       21st Space Wing (AFSPC)

Peterson AFB CO                                              Peterson AFB CO

Is the Unit spelled out (i.e. 21st Space Wing)?

-  NOTE:  Spell out the rank in all signature blocks if it will fit on the one line.

28

Is the Duty Title correct and Organizational Level (Section, Flight, etc.) identified?

29

Is the OPR properly dated on or after closeout?

-  NOTE:  For final reports and any subsequent corrections, the rater must handwrite the

   actual date signed after the closeout date.  This applies to all sections of the report!  Use

   handwritten dates, i.e., 31 Aug 00, per 21 SW/CV letter, 23 Aug 00.

30

Is the Rater's SSN correct?  (Use only last 4 digits of SSN.)

31

Did the Rater sign the report?

SECTION VII:  ADDITIONAL RATER OVERALL ASSESSMENT

32

Is the CONCUR or NONCONCUR block properly marked?

33

Did you check for the following:  spelling, punctuation, upper/lower case, abbreviations, words with hyphens, spaces after words, proper sentences, semicolon use, and bullets (Use Webster’s Dictionary)?

34

Are bullets and sub-bullets properly aligned?  Use bullets in this section.

-  NOTE:  Limit bullets to no more than 2 lines of continuous text.  If additional text is

   required, use sub-bullets.  Limit 2-line bullets as much as possible.

-  NOTE:  Limit use of sub-bullets to no more than two per bullet. Limit each sub-bullet to no more than one line of continuous text.

-  NOTE:  If OG/CC is signing, use single-line bullets only, unless previously coordinated w/OG/CCE.

35

Is assessment consistent with that given in Section VI?

-  NOTE:  Is ranking consistent with the info sq CC provided to 21 OG/CCE?

-  NOTE:  If assessment is intentionally inconsistent, please provide rationale to 21 OG/CC.

-  NOTE:  If you included a quantifier that applies to higher than squadron-level (e.g., "#1 in

   21 OG," “1, 2 or 10%,” "best in 21st Space Wing," etc), please include rationale to

   21 OG/CC.

YES

NO

N/A

36

Line 5:  Must include both follow-on job and PME recommendation?

-  NOTE:  If no Job/PME recommendation, please include "EYES ONLY" note from unit CC       

   to 21 OG/CC with rationale.

-  NOTE:  Provide a copy of PC-III product showing PME completion.

  37

Is the signature block correct (see step 26)?

38

Is the Duty Title correct?

39

Is the OPR properly dated on or after the Rater's signature date (see step 28)?

40

Is the Additional Rater's SSN correct? (Use only last 4 digits of SSN) OG/CC’s last four are 2851.

41

Did the Additional Rater sign the report?  (See step 28)

SECTION VIII:  REVIEWER OVERALL ASSESSMENT

42

Is text properly omitted from this section?

-  EXCEPTION:  If Additional Rater is the Reviewer, the following text must be centered in

   capital letters in this section:  ADDITIONAL RATER IS ALSO THE REVIEWER.

43

Is the signature block correct (see step 26)?

44

Is the Duty Title correct?

45

Is the OPR properly dated (hand written) on or after the Additional Rater's signature date and after closeout on final reports (see step 28)?

46

Is the Additional rater's SSN correct?  (Use only last 4 digits of SSN) SW/CC’s last four are 0812.

ADDITIONAL CHECKS:

47

Did you spell check and proofread the report before sending it to 21 OG?

48

Did you verify print quality (fading, streaks, etc.) before sending the report to 21 OG?

-  NOTE:  White-out is not acceptable.

49

For the draft report, did you verify the report reached 21 OG NLT 30 days prior to closeout?  If not, submit a late letter in memorandum format to 21 OG/CC.

50

Did you include a copy of the individual's last 3 OPRs?  (Exception:  Since 2LT and 1LTs may not have 3 prior OPRs, include the training reports in the absence of OPRs.)

51

For the final report, did you verify the report reached 21 OG NLT 5 days after it was returned for corrections? 

52

Did you review the document for the following COMMON ERRORS?

1.       Rater didn’t hand write the actual date the report was signed after the closeout date.

2.       Unit must be spelled out in signature element for indorser/raters (i.e. 21st Space Wing)

3.       Unit must annotate (if shell and OPR do not match) that changes were made in PC-III. When changes are made, provide the PC-III source document showing the change.

4.       Keep previous changes made by the wing command section in folder when it is returned.  (N/A for GSUs except 1 CACS.)

5.       Bullet statements not aligned. Check spaces between words. Only one space is needed. Use bullets in Section III, block 2, and Sections IV, V, VI, and VII.

6.   When a report is returned for corrections, ensure the raters use the actual date the

      report is signed and not use the date on the original report.  Rater must hand write

      dates.

7.   Although the AFI states that white-out is acceptable, 21 SW will not accept any reports

      with white-out.

8.    Primarily write OPR in past tense, except for the promotion recommendation bullets.

9.    Words that require hyphens are typed without the hyphen or words that do not require a

       hyphen are typed with the hyphen.  Do not capitalize the first word after a hyphen.

10.  Acronyms are typed without typing the meaning or acronyms are typed but not referred

       to again in the text.

11.  The words “wing” and “group”, typed within a sentence, should be capitalized only when

       they refer to an actual organization.  (Ex:  21 Space Wing, 21 Operations Group,

       operational wing, wing inspection…)

12.  Do not capitalize the first character of a word after the double dash (i.e. --promote)

13.  Organizational symbols are typed incorrectly (i.e. 21 SW, not 21st SW)

14.  Use “Additional Duty” when only one duty is listed, and “Additional Duties” when more  

       than one duty is listed.  Can also use Significant Additional Duty(ies) if appropriate.

15.  Not using bullets in all sections (except Unit Mission Description).

16.  Illegal entries in report (e.g., enrollment or completion of an advanced academic

       degree, enrollment or completion of PME, overt or veiled promotion statements.) 

17.  Forgetting to include only pg 5 of the OPR Checklist signed by the sq CC.

REVIEW DOCUMENTATION

UNIT CC’S SIGNATURE:

DATE:

WORD GUIDE USAGE